Purchasing Weight-Loss Raw Materials: Identity and Batch Records
A received sample may carry an abbreviated name while its accompanying certificate uses a laboratory reference. Procurement records should establish how both identifiers correspond to the actual material.
A received sample may carry an abbreviated name while its accompanying certificate uses a laboratory reference. Procurement records should establish how both identifiers correspond to the actual material.
Record what arrived
Retain the actual label, full material name, batch number, quantity, receipt date and packaging condition. Attach available transport records to the same receipt record.
Resolve differences in English names, material forms or batch numbers before assuming that a certificate applies to the sample.
Separate specifications from batch results
A specification sets applicable tests and acceptance criteria. A certificate of analysis records results for a particular batch. Confirm identity, document versions, method references, units and batch correspondence.
Supplier batch numbers, laboratory sample numbers and internal receipt references may differ, provided their relationship is documented.
Preserve clarification and history
Record discrepancies and retain written clarification with the original documents. Replacing a file without keeping the explanation can obscure why information changed.
For repeat purchases, reuse the record structure rather than previous batch conclusions. Link enquiry, identity, supplier batch, receipt and document version for each delivery.